Frequently Asked Questions

Check most frequently asked questions here
Orders
Urgent order changes (edit address, product etc)

Please note, we fulfill orders very quickly and cannot guarantee that your order or address can be changed.

If you would like to check if we can edit your address or the products in your order, email the respective team members below. Please include your ORDER NUMBER, NAME on order, and COUNTRY in the body of email.

In the SUBJECT line put: URGENT change to KAKAO Order (______) insert order #

USA: email zach@vybesource.com 

Canada: jacqueline@flykakao.com

UK: info@mbehammersmith.co.uk

EU: support@hetfulfilmentbedrijf.freshdesk.com

Australia: emilyleebyyoga@gmail.com

New Zealand: manukaucity@packsend.co.nz

Returns & refunds

First of all, thank you for understanding that KAKAO is a registered 501c3 non profit, and is not a big corporate entity or brand that you are potentially used to dealing with (i.e. Amazon).

Please note that I go to great lengths to source the highest quality ingredients on the planet directly from farms and indigenous families. These sources set their own prices and are paid well beyond “fair trade,” unlike anything else you would ever find on a grocery store shelf. My very small margins do not allow for exceptions to the below policies.

Food items

For all food items, I have a strict no return/no refund policy.

I have stated this return policy on all of my product pages, which includes advice to not order bulk bags of any product you haven’t worked with extensively.

For the last 9 years, KAKAO has been a highly loved and well-received product. I test every single batch to ensure it is up to my quality standards. I work with impeccable teams that go above and beyond to ensure excellence of taste and potency across the board.

With that said, if you no longer want the product you ordered, it would make a beautiful gift that most people would be absolutely delighted to receive :) 

Exchange

In some cases we can accept exchanges. Simply place an order for the product you would like, and ship your other unopened bags to the below address. Once we receive it undamaged and unopened, we will refund you for the product itself.

VYBE SOURCE FULFILLMENT

attn KAKAO

1828 143rd Ave

Dorr, MI 49323-9123

United States

Missing packages/deliveries

Please note: Missing packages are extremely rare. As with ordering anything on the internet, there is always a very rare chance that the postal service or courier makes a mistake or packages are stolen. Unfortunately, we cannot ship out replacement packages in the case that you have lost or misplaced a package, because this opens my company up to people taking advantage of and abusing the system. As a registered non profit, we do not have the margins to account for this. When placing orders, please ensure your address is correct and that you have experience in successfully shipping via your selected carrier service to that exact address. Additionally, if your neighborhood is susceptible to theft, please ship to a PO box or UPS store.

Instructions if you are missing a package that shows as delivered:

Step 1: Check your order via the confirmation email you received. Did you put the correct address?

No? If not, then you will need to place a new order. If your original package gets returned to us (which will show via your tracking number) undamaged, we will refund you for the product itself. Shipping fees will not be refunded. There is a 5% restocking fee to cover our payment processing fees and fulfillment fees.

Yes? Proceed to step 2.

Step 2: If your item is showing delivered but you cannot find it:

  • Wait 48 hours. On rare occasions, packages are sometimes marked delivered when they are still in transit because they are accidentally scanned. It is likely your package will turn up.

  • Ask your neighbors, check the delivery box and around your entire house/unit.

  • Catch your mailman/woman and tell them you are missing a package. Often they will be able to help you because they may have placed it into the wrong mailbox.

  • Visit your local post office or UPS and ask them to look for it in the back.

Step 4: If you still cannot find your package, you can file a claim with the carrier. In my experience, it is unfortunately very rare to have a claim approved, even if it is indeed the carrier’s fault. However, it is always worth a shot. Provide as much evidence as you can.

Discount Codes

If you received a discount code from an affiliate, you can apply it to your first order only. Discount codes can not be used if you have already placed an order on the KAKAO site before.

 Discount codes can not be applied AFTER your order has been made.

There are no other discount codes available outside of receiving one directly from an affiliate for your first order only.

Your investment in KAKAO is not only an investment in self, but also our mission. Thank you for honoring full energetic exchange and reciprocity for all the work and dedication necessary to make KAKAO available to you and others.

Melted KAKAO?

If your KAKAO showed up melted and still in liquid or semi-liquid form, do NOT open it! Otherwise you will lose some product. Place it in the fridge or freezer right away and do not open until it completely re-hardens.

Why this happens and what to do about it:

KAKAO is simply whole organic cacao beans that have been traditionally stone-ground into a paste :) For your convenience, we chop that paste up so you can scoop it into your blender or pot for convenient mixing, however in these hot summer months it can arrive in a block like most ceremonial-grade cacao.

If your KAKAO does arrive melted, don't fret. When this happens, it invites us to slow down, breathe and allow the gift of stillness to be embraced. In this busy & stressful society, that in itself IS medicine and the gift that cacao provides during the summer months.

Even if your KAKAO has melted, it is still entirely safe to consume and it is still delicious, potent, and pure.

Please Note: Most ceremonial grade cacao comes in a block, so this process outlined below is actually quite normal. The KAKAO Team puts extra time and resources into bringing our product into a granular form, but the downfall of this is that the work gets reversed any time the product is exposed to excess heat.

You can absolutely still enjoy your KAKAO and receive its potent healing benefits. We have loyal customers of many years that are used to this process in the summer, as they know that KAKAO is the highest quality ceremonial grade cacao on the market. It is already expensive enough considering we pay BEYOND 'fair trade' prices to our farmers, as cultivating true heirloom cacao is much different than commodity cacao. If we were to add enough ice packs and insulated boxes to keep it from melting, it would add at least an additional $25. plus the materials which aren't super sustainable.

Below we have included instructions and important details on how to break up your bag of KAKAO if it does end up on your doorstep not in its standard granular form.

It’s simple: just shave your KAKAO with a knife and place it back into a bag or storage container.

For ease, weigh out 40 grams per day using a kitchen scale. I love to use a scale every day with my KAKAO regardless (instead of scooping)! Especially for making multiple servings / for groups, a scale makes it way easier.

1. First, make sure it has completely cooled down ~ You can place your KAKAO in the refrigerator to help it harden/re-solidify.

2. Break up the KAKAO using a knife & cutting board. You can use a knife to shave the edges into flakes. Optional (but ideal!): If you have a food processor, this will blitz the KAKAO quickly and easily. Just be sure to not run the food processor too long as the excess heat produced by the food processor may end up re-melting the KAKAO.

3. After bringing it back into granular form, stir and mix it up very well to ensure all the ingredients and cocoa butter are evenly dispersed. When our product melts, the cocoa butter can separate and concentrate in one part of the bag. Therefore, it's very important to mix the KAKAO all together again to ensure consistent taste and texture.

4. Tip: Instead of using a tablespoon to measure out your KAKAO, use a small kitchen scale! 40 grams of KAKAO is a full dose. Adjust to your preferences as needed.

 

 

 

Issues with taste?

2 recent Videos from Makenzie on taste:

https://youtu.be/cud2h2nKFYo

https://youtu.be/iw6C5YuD4sM

 

KAKAO shares true ceremonial-grade cacao. This is unlike any chocolate product you would find on the market. Not only do I source native/heirloom varieties of cacao, but all of my ingredients are grown in wild and/or regenerative conditions. We work in harmony with nature to harvest everything, versus imposing the inorganic standards set by big industry & commercialization. KAKAO is not from mono-cropped, hybrid cacao, meaning it will have a slight variation in taste depending on season, region, rainfall that year, age of tree, and what other plants grew around that specific cacao. 

Tips for making your KAKAO taste delicious

  • Use PANELA to sweeten

  • Use hot water

  • Blend with a blender safe for hot liquids

  • Do not consume directly after brushing your teeth

  • Switch from vanilla extract to vanilla bean powder, or omit the vanilla altogether. Vanilla extract is high in alcohol and can affect the taste.

  • Remix the contents of the bag in a bowl. Sometimes the cocoa butter separates from the other solids, or other ingredients get redistributed unevenly throughout the bag, which can affect taste & texture. This is more common in bulk bags. Read the section on melted KAKAO and the section on Granules for more information.

 

Remember: While most people say that KAKAO is the most delicious ceremonial cacao they have ever tasted, it's not actually about the taste ;) (see my comment on this below).

Worth Mentioning: KAKAO is a plant medicine. This is not about taste as much as it is about the healing, power and transformation available to you through utilizing it intentionally. I drink KAKAO Pure without any additional ingredients these days, so that I can focus on the ceremonial aspect of it versus the taste/senses.

Below, I have provided tasting notes for each type of cacao I offer, along with recommendations for your next order if you did not resonate with one of them specifically. 

Chuncho from Peru

  • Tasting notes: Light, floral, at times a bit tangy/tart, creamy

  • If you ordered Chuncho Pure and did not like the taste, I suggest the Chuncho Signature Blend, the Criollo from Guatemala, or a block of Nana Marina’s cacao.

Criollo from Guatemala

  • Tasting notes: dark, rich, traditional chocolate taste

  • If you ordered Criollo Pure and did not like the taste, I suggest the Criollo Signature Blend, the Chuncho Signature Blend, or a block of Nana Marina’s cacao.

Nana Marina’s Cacao

  • Tasting notes: Roasted, dark, chalky

  • If you ordered Nana’s cacao and did not like the taste, I suggest the Criollo Signature Blend, the Chuncho Signature Blend, or a block of Nana Marina’s cacao.

Arhuaco from Colombia

- Dark cherry notes, tart, fruity

 

Granules/sediment at bottom of cup

KAKAO uses the full cacao bean. It is stone ground without using heavy commercial processing equipment.

If you find granules or sediment at the bottom, those are simply bits of the cacao bean that didn't emulsify with your hot water. If you are in UK, EU, or Aus/NZ, the granules are typically higher because of the stone grinders we use. However, in the near future that will be improved! Meanwhile, make sure you use a blender that is safe for hot liquids, and use boiling hot water to emulsify it as much as possible.

If you notice the granules are bigger than normal, it is probably because somewhere along the way, the cocoa butter melted and/or separated out from the rest of the solids. Meaning the cocoa butter and other ingredients aren’t as evenly distributed, which can affect the taste and texture. This is more common in bulk bags because the cocoa butter sinks to the bottom of the bag. I recommend re-mixing the contents of the bag in a bowl. If you have a food processor, even better, to re-process it and be extra sure that everything has been redistributed evenly. Sometimes people see this as an inconvenience, however it’s simply part of the process of working with ceremonial grade cacao that has been pre-chopped for you. Thank you for your patience and willingness to see it as a gift of slowing down :)  

It is normal but rare to find pieces of the cacao bean or cacao seed skin that sometimes doesn't get fully ground. Adding some coconut oil and/or maca powder can help.

Tip: Pour your KAKAO in a hot mug (i.e. yeti or stainless steel thermos mug) tol keep the contents hot and therefore have less separation.

Invoices (UK/EU customers)

Lately I have noticed that customers from the UK and EU sometimes ask for formal invoices, beyond the order confirmations/receipts they receive via email. 

With that said, It works a little differently here in the states. As a USA non profit, we do not have a formal invoicing system beyond the email receipts, since that is all we need here for tax purposes.

If you need a formal invoice, I have created a simple invoice template via Canva with KAKAO's company info. This ensures you can enter the details specific to your country's tax requirements.

It will take less than 5 minutes:

  • Log in to Canva for free using this link

  • Input the information from your order

  • Download it as a PDF for your records. 

Thank you for your understanding and let me know if you have any other questions!

Packaging issues?

This section addresses a few packaging issues that have arisen in recent months, thank you for your patience and feedback!

 

Nana Marina’s cacao blocks

It has been brought to my attention that some of the blocks of Nana Marina’s cacao have a vacuum seal issue. Nana and her family are working with limited equipment and packaging quality in Guatemala, so I am in talks with them about this to create future solutions. I sincerely apologize for the inconvenience and concern here! With that said, personally speaking, I would not have any issue with consuming the cacao.  I can confidently say there is nothing to worry about pertaining to quality, safety, or shelf life. However I recognize it is not ideal and we definitely want to avoid this for the future, so I will be working on that ASAP. For any other questions or concerns do not hesitate to email me.

 

KAKAO bags with zippers

We have noticed consistent issues with the zippers on our bags from our supplier. We are currently working to resolve this issue as soon as possible, while going through the current bag inventory we have so that nothing gets wasted.

 

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